time management

Spiral UP? Or spiral DOWN? Your choice!

Published on by Kristi Holl

For over a year, I’ve been dealing with three difficult circumstances that impacted everything, causing one downward spiral after another. Since I tend to handle things privately, I disappeared from social media. 

But this fall, I felt the urge to get back to thriving instead of simply surviving.

Easy to say, but hard to do!

Self-Examination

I had picked up some escapist survival habits that were more engrained than I first believed. I had great intentions at the beginning of the day; however, failure to follow through happened with regularity (like many times daily). One or two poor choices flipped me into that excuse of “I’ve ruined today, so I’ll start again tomorrow.”

I don’t think I’ve had a perfect day yet where I made good eating choices, writing choices, and relationship choices without fail. And my lightning quick brain finally realized perfection wasn’t EVER going to be possible. Not this side of heaven anyway. But I finally learned something critical that improved every area that needed healing:

Every poor choice is the beginning of a spiral. Like a circular staircase, you can either spiral up or down. You always have two options, and you get to choose.”

Spiral Down Fast

Each day contains at least one poor choice we make. (Often it is several.) A poor choice is one that doesn’t fit your goals. It could be a writing goal, a health goal, a time management goal, or a relationship goal.

A poor choice could be

  • scrolling social media during your writing time,
  • eating two sugary donuts,
  • binge watching TV till midnight, or
  • snapping at your child.

Your first poor choice is your critical choice moment. 

You can make a poor choice and SPIRAL DOWNWARD FAST. Imagine yourself at the top of this twisty slide. One push, and down you go, around and around until you hit bottom.

Practically speaking, what might that look like?

  • You can decide that the day is already ruined when you eat a donut for breakfast. So, you eat junk food and sugar bombs the rest of the day.
  • You feel guilty, so you add binge watching a favorite TV series until you are blotto.
  • You put away your manuscript again to tend to your headache, and
  • give the obstinate child the silent treatment for good measure.

Choice #2: Spiral Up (Slowly but Steadily)

On the other hand, you can make THE VERY SAME POOR CHOICE, then decide to SPIRAL UP SLOWLY, STEP BY TINY STEP, instead. 

You can stop the downward trajectory immediately by taking a small step UP.

  • After your donut, you might brush your teeth or plan a healthy lunch.
  • You might close all the live streaming tabs on your laptop.
  • You might turn to where you left off during your last writing session and re-read the page.
  • You might apologize to the child and hold her on your lap for a minute.
  • You might take a slow, five-minute walk to interrupt your negative thinking.

Continual Choices

Yes, the upward spiral is a slower path, but it’s a steady path of growth. The steps up don’t have to be big at all. And you can take lots of pauses to refresh with a stretch or walk around the yard or enjoy some planned treat with a favorite book.

The downward spiral that comes with several poor choices is a slippery, speedy easy path that comes with a hard landing. But even then, it’s not all over.

Pick yourself up at the bottom of the slide. Choose the upward spiral staircase right away, and just focus on the smallest step right in front of you. And after a pause, when you’re ready, take another step up. And eventually another. 

Every single poor choice throughout your week is just the beginning of a spiral. But whether you spiral up or down is entirely up to you. It really is. Pause. Relax. Breathe deeply. (And if you’re like me, pray for help.)

REMEMBER: the poor choice is the first step in both sequences. The direction (of your day, your week, and ultimately your life) is your CHOICE.

 

Want a 40% Increase in Your Writing Energy NOW?

Published on by Kristi Holl

Lately, I’ve been short on energy, even when I had enough time to write.

Like most “modern” writers, I take short (unproductive, but frequent) breaks to check email or social media posts.

In a word, I multitask.

Multitasking: the Energy Drain

Yes, I’d heard that multitasking was bad, but I figured I must be the exception to that rule. (I mean, really, haven’t all working moms had to multitask with expertise just to survive?)

Then I saw these statistics in a Flourish Writers presentation! Take a look…

Focusing on one thing at a time = 100% of your productive time and energy.

 

Juggling two tasks at a time = 40% of your productive time and energy to each task. 20% is lost in task switching.

 

Juggling three tasks at a time = only 20% of your productive time and energy goes to each task, while 40% is lost in task switching.

GULP

I routinely lose 40 PERCENT of my available writing energy every time I sit down to write! It was a no-brainer as to why I was behind on my goals. A 40% increase in time and energy during every writing session would move me AHEAD of my goals (like in the “good old days” before the Internet when I had my first books published.)

Time to take action! I deleted social media apps on the phone, powered up my Pomodoro app for focused writing periods, turned on my white noise machine, and got in the writing zone—and STAYED there!

Uncluttered Office Equals Focused Mind

Published on by Kristi Holl

Are you ever overwhelmed by clutter (even good clutter)?

This will be primarily a photo sharing blog post—and you can skip to the last half of the post if you want to—but I want to share what prompted my office decluttering project.

I have a small 10-foot X 10-foot office which holds a treadmill/desk, a computer desk, a large table, and nine bookcases. 

Plenty of room for books, right?

You’d think so, but I also had books stacked everywhere, and no place to work or spread out research and papers. I have writing deadlines I must meet this summer, but I couldn’t settle down to work in my terribly cluttered office.

What To Do When Life Happens: Buy Books!

Since January when I broke my hand, followed by a couple of eye surgeries, things have piled up in my office. The rest of my house is junk free (other than closets and pantry), but I struggle with my office. Especially considering my bargain book-buying habit.

Lately, I’ve avoided my office, but there’s no other good place in my house to work. The chairs elsewhere hurt my back. There’s noise (even though I have a quiet husband). And my reference materials are stored in the office.

I thought my trouble was focusing as I’ve tried to get a grasp on my writing time since returning from vacation. But when reading I Was Busy, Now I’m Not by Joseph Peck, I was struck rather forcibly by this statement:

“There are two things to organize—your time and your space… Removing clutter from your physical environment helps you think more clearly and brings more peace. Getting organized is crucial to the matter of redeeming the time.”

Where Do I Start? Unclutter 101

I had tried to straighten up my office many times, but I simply had no room for everything, especially the books I had collected for the last 25 years. What to do? As when dealing with any issue, I figured there was help available “out there,” and so there was. I found the Becoming Minimalist website and signed up for a 12-week Uncluttered course. I thought that surely, with the help of videos and weekly email pep talks, I could bite the bullet and get my office functional again.

One weekend and fourteen fewer bags of books later, it looks terrific. (See the contrast below.) All the book shelves are still full, but the floors are clear, I can see the treadmill again, I re-discovered so many unread books, and I can find things! Five bags of books were donated to the Book Cellar downtown for re-sale, and nine bags of books went out in the trash. (I mark up all my nonfiction and scribble notes all over the margins, and no one wants them for re-sale.)

Saying Good-Bye to Friends

I grieved, truly, as I parted with my books. I glanced in many of them, noting the dates and messages in the margins which reminded me of what I was dealing with at the time. Those writing books and self-help books chronicled my various recoveries over the years, and those books were like my friends. Those authors and their support or advice were always at my fingertips. If only I could have kept them all!

Here are the before and after photos of various parts of my office. There are many British photos and mementos from my trips to England, and yes, my mini Christmas tree with the British ornaments stays up all year. I love my office now and can’t wait to go in there in the morning. The minute I sit down at my cleared-off desk, I actually feel focused. And I am still surrounded by a ton of books, which makes me really happy.

If you need to do this too, I hope you bite the bullet. You may find that it’s the only cure you need to give yourself instant focus.

BEFORE and AFTER Removing the Clutter

   

   

 

   

 

For other ways to focus, try some of these articles.

Inner Critics: Valuable Editor or Time Waster?

Published on by Kristi Holl

Writers are opinionated people.

Our brains never seem to stop. We criticize because we “know” how things and people should be. This “critical editor component” of our personality is absolutely invaluable to the editing and revision process. If you can’t spot what’s wrong with a manuscript, you can’t fix it.

However, this same critical ability can cause writers to actually lose focus, allowing their writing hours to slip away with little or no work done.

Think About It

Many of us go through our daily lives with our internal critic or editor in charge. We don’t see the person right in front of us as he or she is (which may be perfectly fine.) Instead, that person reminds us of a demanding boss or an ex-spouse, and we “see” characteristics that aren’t there. Or they remind us of a forgiven (but not forgotten yet) event. Stress!

Conversely, we think the person in front of us is “supposed” to be kind and supportive (or whatever our inner definition of the perfect parent/spouse/child/sibling). And yet many such relationships are anything but, leaving us hurt and upset because they should be supportive. More stress! Life rarely satisfies a person who lets the “shoulds” run his life.

Do we spend our time “shoulding”? We don’t see a child who is happily singing at the top of her voice. (That child should be quieter in the store!) We don’t see an interesting shade of purple hair. (That teenager should resemble a middle-aged adult instead.) We don’t see the predator or user sometimes either–because trusted family members shouldn’t be such things. Our “shoulds” and “shouldn’ts” color everything we observe.

Change Your Perspective

Our inner editor sometimes keeps us from seeing what’s in front of us. We are constantly “revising” the facts. So what’s the problem with that? You can’t accept–and get peace about–what you can’t honestly see or face. You stay stirred up–a condition rarely suited to being creative. Sometimes the simplest solutions evade us because we’re all riled up inside.

It reminds me of a story (you may also be familiar with) about “The River and the Lion:

After the great rains, the lion was faced with crossing the river that had encircled him. Swimming was not in his nature, but it was either cross or die. The lion roared and charged at the river, almost drowning before he retreated. Many more times he attacked the water, and each time he failed to cross. Exhausted, the lion lay down, and in his quietness, he heard the river say, “Never fight what isn’t here.”

Cautiously, the lion looked up and asked, “What isn’t here?”

“Your enemy isn’t here,” answered the river. “Just as you are a lion, I am merely a river.”

Now the lion sat very still and studied the ways of the river. After a while, he walked to where a certain current brushed against the shore and stepping in, floated to the other side.

Control What You Can: Yourself

We also can’t gain peace of mind and the ability to focus unless we’re willing to give up trying to control everyone and everything in our environment. We spend entire days fuming and fretting over situations or people we can’t change or control, wasting precious writing and study time.

We need to save our judging skills for revision time and critiquing. We need to save our control freak behaviors for finagling with our characters’ actions. And you may as well give up having to convince people you’re right, while you’re at it. Letting go of those three things (judging, controlling, being right) will give you more inner peace faster than hours of yoga and meditation and mind-altering substances.

Start Right Here, Right Now

Think about something that is currently keeping your mind in knots to the point that you can barely write. Chances are that you are judging someone’s behavior, or trying to figure out how to control a situation, or having mental conversations in which you prove to that stubborn person how right you are. (I know this from personal experience in case you think I’ve been reading your mail.)

Letting go of criticism and control is freedom. For the writer, it means hours and hours are freed up for reading and writing. Just for today, let grown people and situations be what they are. Let them work on solutions for their own problems–or not. Turn all that “should” energy on your own work. [Often the Boundaries for Writers that we need to enforce are those we set on ourselves!]

At the end of the day, you’ll have something great to show for it!

A Parent’s (or Grandparent’s) Writing Schedule

Published on by Kristi Holl

With summer vacation upon us, it seemed like a good time to revisit the subject of writing when you are involved with children or grandchildren.

When my children were small–and even as they grew older–I struggled to find a writing schedule that worked most days of the week. After much trial and error, I would hit upon a schedule that allowed me to write nearly two hours per day.

Bliss–but boy, was it temporary!

Not For Long

That “bliss” lasted a very short time usually–until I once again had morning sickness, or someone was teething, or my husband switched to working nights, or someone started school, or someone else went out for three extra-curricular activities and we lived in the car after school and weekends.

It was many years before I realized there is no one right way to schedule your writing. The “right way” (by my own definition) is simply the schedule that allows me to get some writing done on a regular basis.

[For the five types of parent-writing schedules, read the rest of the article. This is an excerpt from More Writer’s First Aid.]  

Beware the Fuzzies–and Focus!

Published on by Kristi Holl

“How’s your focus?” It’s a question I’ve been wrestling with lately.

Last year my calendar was so full of very good things, but I was frequently exhausted and vaguely dissatisfied. (Well, not vaguely actually. It was a very pointed dissatisfaction with the amount of writing I finished on any given day.)

My children were grown and on their own. I had long ago given up time wasters (TV viewing, hanging on the telephone) and most hobbies (quilting, gardening), and yet…the struggle to write for quality periods of time persisted.

A Busy Blur

A recent sermon gave me a lot to think about. “Beware of living your life without focus,” he said. He talked about how often we substitute being busy for being focused. He finished by challenging us to really give this prayerful thought.

I wrote down his questions and applied them to my writing life:

  • Do you know where you’re going?
  • If you stay on the road you’re on, where is it leading?
  • (And my own corollary question: Are you busy qualifying yourself for a writing life you don’t want?)

Pull Back for Better Focus

You may need to get an overview of how you spend your time before you can answer those questions. It can be an eye-opening exercise to keep track of your activities, hour by hour, for a week or two. For example, you might truly believe that you spend two hours writing every day, plus one hour marketing, and a fourth hour studying. [That’s what I thought I was doing.]

After keeping track, you might find you actually write twenty minutes, but stop frequently to check email. Your marketing hour might actually be spent reading about marketing methods, but not truly doing any marketing of your own projects. Your hour of studying the magazine article on character development might actually boil down to twenty minutes of study and forty minutes of reading ads or following related links.

Training for What?

You may dream of writing novels, but your time tracker might reveal that your writing time is eaten up by writing free newsletters for two organizations you belong to. Or, if you’re well published, you can’t say no when asked to write an endorsement or review of someone’s new book. (That may not sound like much, but reading the book takes several hours, and a well crafted review takes another hour.) Maybe you haven’t had time to work on your own novel for three days because you’ve been critiquing for other writers or writing guest blogs.

All these things make you feel like you’re furthering your writing career as a novelist–but are you? Or are you busy qualifying yourself for something other than your dream? You’re actually gaining experience as a reviewer, a critiquer, a blogger, and a newsletter writer. (Those are fine jobs, if that’s truly what you want to be doing in the long run.) But if you stay on this road–if you continue to spend a large chunk of your writing time this way–do you like where it will inevitably lead you?

Solution?

Beware the fuzzies! Know what your dreams and goals are. We all have our own criteria for choosing goals–and different methods to determine what we’re supposed to do with our writing gifts. (Prayer and journaling work best for me.)

Once you’ve decided, don’t be vague about how you intend to get where you want to go. And stop being an automatic “yes” to each request, no matter how flattering. You must live on a higher plane–above the constant demands for your time–and say “no” to things that don’t further those goals.

The Gift of Time

Published on by Kristi Holl

It isn’t my birthday or Christmas or Mother’s Day, but it feels like it today. Why? Because I’ve decided to give myself a wonderful gift now.

The gift of time.

I’ve been writing and publishing since my kids were babies. They’re in their thirties now, with their own children ranging from toddlers to teenagers. During many of my children’s growing-up years, I was either single parenting or the family relied heavily on my income. Slowing down to study my craft was a dream I put on my yearly goals list, but it was rarely an option. The 50+ hours of work per week needed to generate income: writing books, teaching writing, speaking, writing test questions, and doing private critiques.

Always Running, Faster, FASTER!

Whenever I thought about studying more, reading more, taking more time to grow as a writer (versus making every hour a billable hour), I would promise myself, Later, when things slow down and the cash flow eases up.

Even when that day came where I could cut back, I found that the very idea panicked me. I had drummed into my head for so many years that freelancer warning, “If you don’t work, you don’t eat.” You learn to go without paid sick days or paid vacations–let alone time to study one’s craft.

If Not NOW, When?

For several years, I’ve been having a discussion with a dear writing friend about slowing down and spending time to improve our writing. I took motivational workshops, learned how to “work smarter, not harder,” streamlined my work habits, and multi-tasked until I met myself coming and going. And what did I do with the time freed up by all this smarter working? Took on more projects, learned how to blog, Facebook and Twitter…but rarely studied. Oh, I bought craft books, but the books that got my full attention seemed to focus on time management.

And my friend? Except for having grandchildren, she was as busy as I was. Yet she got her MFA in children’s writing (traveling half-way around the world to do it), and is now working on her Ph.D. While I don’t have the money for either of those things, I could certainly be studying more. And that’s where I decided to apply my gift of time.

Spending Vs. Investing Time

Starting today, I am giving myself the gift of time to study. I think if I do four or five hours of writing (the moneymaking activities) in the morning, then I could surely study for an hour every afternoon. To survive in the changing publishing times, we will all need to become better writers. And if not now, when? (By the way, it isn’t something I feel I should do. It’s something I want to do. I honestly do love to study.)

Maybe you can’t afford to work part-time yet. (I’m not positive that I can either. I’ll find out!) I know that situation is a reality for many of us. But if you can squeeze out even a daily hour to read current books in your field and study a writing craft book, I encourage you to do it. I’ve signed up for a writing course online which takes an hour per day, and I can’t wait to be a student again! It’s my gift to me.

How the Chunky Method Saved My Life

Published on by Kristi Holl

A couple of months ago, after being sick and traveling and meeting two book deadlines, I stalled when given some unwelcome health news which required tests and more tests. I got really, really behind on an adult mystery, and for hours I would struggle to write, only to throw it all out at the end of the day.

I was used to writing in 90-minute or two-hour blocks, taking a break, then doing it all again. I’d used that schedule for years, since I no longer have small children living with me. But sickness and burn-out had taken their toll, and I wouldn’t make my deadline at the rate I was going.

Enter the Chunky Method!

I had signed up to attend a Saturday writing workshop, and I was eager to be around other writers t. The speaker, Allie Pleiter, was to talk about her book, The Chunky Method Handbook: Your Step-By-Step Plan to Write That Book Even When Life Gets in the Way. To be honest, I didn’t expect to learn anything really new. I just wanted to be encouraged.

I got so much more!

In a Nutshell

Based on our personalities, our lifestyles, our season of life (small children, day job, retired empty nester) and our health, we all write in different “chunks.” By Allie’s definition, a chunk of writing is what you can comfortably do in one sitting, stopping when you pass the point of “this writing is good” into “the writing I’m doing now will have to be tossed out because it stinks.” She had a test for determining the length of your natural chunk. Big and little chunks are equally valuable.

Frankly, I was going to skip the test when I got home and move on to the rest of her book. I had to get busy! Anyway, my natural chunk for years had been about 90 minutes, or about 1500 words. I knew that already. But was it anymore? My writing life was certainly no longer working.

Back to the Drawing Board

I decided to do the chunky test. (You’re supposed to do this five days in a row, one chunk per day.) I didn’t have five days to use for this, so I did four chunks spread throughout a day. I was careful to stop when I felt too tired to keep going productively. Big discovery!

My chunk had shrunk!

I wasn’t able to comfortably write 1500 words at a sitting. My four chunks averaged only 500 words, and my sitting was only 45 minutes. At first I was really dismayed. I was too far behind to write the novel in 500-word chunks. Or so I thought.

I had nothing to lose by trying this method of writing my “comfortable chunk,” then resting a good while, then doing another “comfortable chunk,” and so on throughout the day.

Changing It Up

It worked! Before the Chunky Method workshop, my struggles had only produced about 1200 words per day, and sometimes not that much. Using the Chunky Method, I was able to average about 5,000 words per day rough draft, and some days nearly 8,000 words. And with the rest breaks between the chunks, where I walked or just went outside, I wasn’t stiff and sore or even very tired in the evenings. [NOTE: Determining your “chunk” is just the first step in the Chunky Method. I would tell you more, but I don’t want to plagiarize her book.]

Because I was writing so close to the deadline, I followed my own advice and got a paid critique from a writer I know and trust who has written award-winning mysteries. (Thank you, Mary Blount Christian!) After revising according to her excellent critique, I was able to turn in the manuscript on time. (And very little revision was requested by the editor this time too.)

So, in case you’re stuck, or you’re trying to write in the midst of stressful circumstances, I’d encourage you to buy The Chunky Method. It could change your writing life. It sure did mine!

The Writing Life: Stopping "Unintentional Acceleration Syndrome"

Published on by Kristi Holl

Have you ever had the experience of driving a car which suddenly–and for no apparent reason–accelerates? Applying the brakes has no effect.

It sometimes happens with certain defects in cars, and while the driver can see the accident about to happen, he is powerless to do anything about it.

Symptoms of Acceleration Syndrome

Many writers feel like their lives have the same “defect.” Symptoms can include lethargy, tiredness after a full night’s sleep, depression or free-floating anxiety without a specific cause, and spaciness. A writer with an unintentional accelerated pace of life has precious little time for the reflection and quiet “head space” needed for creating.

Does the description of this syndrome sound familiar to you?

The ever increasing pace of life is called the “acceleration syndrome,” and it is causing a global epidemic of hurry sickness. One of the symptoms is the dizzying speed at which we live and the amount of living we are forcing into our lives…Many “solutions” offered, such as time management and learning to delegate and prioritize, are having the opposite effect. They are actually increasing the pace of life, creating a time squeeze in which we are encouraged to cram even more into an hour. They only aggravate the problem we are supposed to be addressing.

What’s a writer to do?

It’s covered in one of the “dirty dozen” chapters that Caroline Leaf talks about in her book Who Switched Off My Brain (the chapter called “Toxic Schedules.”) There’s also a one-minute video segment you can watch on the topic. I highly recommend all her books. They have helped me tremendously  with “detoxing” over the past two years.

Unlike the driver of a car stuck in unintentional acceleration, you CAN do something about your speeded-up life. And if you want to enjoy your writing life, you will probably need to. 

Dismount to Find Writing Time

Published on by Kristi Holl

Several years ago, when I took on a two-year writing project, I knew that something had to give. I already was spending my life constantly trying to squeeze out five more spare minutes. To make the deadline, something (or several somethings) in my schedule would have to be weeded out.

“Where’s the dead wood in your life?” a writing friend asked me. “What can be cut?”

Take a Closer Look

Nothing, I thought. It’s all important stuff. I had a couple of weekly writing jobs, I held offices in a couple organizations, and I led a couple small church groups. Some of the responsibilities had been mine for years, and they all seemed important.

I was clueless about what to cut–until I heard a pastor talking about this very dilemma. And this was the bottom line: if the activity has run its course and you no longer enjoy or even want to be doing it, you may want to weed it out. In other words, he said,

“If the horse has been dead ten years, dismount.”

Put It Out to Pasture

I started over. I looked at my commitments again and made a list of my paid and unpaid jobs.  Which job or position that once was fun and satisfying and productive was now just an unproductive time drain? Which things had run their course? Which lifeless “horse” was I still trying to make gallop? Where should I “dismount”?

This wasn’t as difficult to spot as I expected. Some of our time drains are just habits we’ve had for years. Or they’re community or school obligations we took on for a year or two, and somehow they turned into life-time commitments. Some things we used to be so enthusiastic about, but now we resent the time it takes.

What’s Essential?

Take a close look at your stable of horses. If you have trouble finding time to write–if your schedule is truly too full–I hope you will dismount a couple of dead horses so that you have time to ride a new one!

And if you have difficulty deciding what needs to go, I highly recommend a book I read this year. It’s Essentialism: The Disciplined Pursuit of Less by Greg McKeown. It will help you get rid of the dead wood now, plus develop a lifestyle where you don’t add in commitments or activities until you take something out first to make room.

Many of us are too busy to enjoy the very full lives we have. Chances are, if you want a writing life too, something will have to go. Don’t wait. If you’re trying to ride a dead horse (or several!), DISMOUNT!